Meeting Room Policy and Reservation Forms
MARSHALL PUBLIC LIBRARY
MEETING ROOM POLICY
Marshall Public Library welcomes the use of its meeting room for civic, cultural, educational, and public information meetings. However, permission to meet at Marshall Public Library does not in any way constitute an endorsement of the group's policies and/or beliefs.
- Disruption of Library Operations: Users must not disrupt library operations. Reservations are made on a first-come, first-served basis, with library functions taking precedence. Priority will first be given to Marshall District residents.
- Age Requirements: Users must be 21 or older to make reservations and must be present during the event.
- Library Equipment: Users may not adjust library visual or sound equipment, only library staff may adjust.
- Reservation Process: Applications must be submitted in person, and all fees must be paid prior to reservation. Reservations can be made up to six months in advance. Users who rent the meeting rooms must adhere to the Marshall Public Library Rules For Use and sign the Rental Agreement form.
- Rental Hours and Fees: Rental hours and associated fees are fixed and non-negotiable. Requests for extended hours require prior permission from the Director.
- Deposit Refund: A $75.00 deposit will be refunded upon satisfactory inspection of the room after use. Deposits may be forfeited for damages or if the room is left in disorder.
- Event-Specific Fees: Large events serving food will incur a carpet cleaning fee.
- Children’s Parties: Children’s birthday parties are not permitted in the meeting rooms.
- Liability for Damage: Users are financially responsible for any loss or damage occurring during their use of the room. No permanent alterations or fastening of items to the property are allowed.
- Prohibited Activities: Alcohol, drugs, smoking, vaping, and the use of glitter or confetti are strictly prohibited in meeting rooms.
- Restrictions on Sales and Fundraising: No public sales, for-profit activities, or admission fees are allowed in the meeting rooms.
- Closing Checklist: Users are responsible for cleaning the room after use. This includes setup and teardown, as well as the disposal of all refuse in the dumpster located behind the library. All lights and equipment should be turned off, remotes returned to their location, restroom(s) cleaned, tables and chairs wiped down and keys returned to library keys lock box.
- Right to Deny: The Board of Trustees of Marshall Public Library reserves the right to deny the use of the Marshall Public Library meeting rooms to any group that in its judgment is not in compliance with the purposes and policies of Marshall Public Library.
(Revised 06/01, 09/05, 09/09, 07/12, 09/17, 9/20, 02/25 Reviewed 3/16, 9/19)
Meeting Room Reservation FORMS
ILLINOIS AND MCCONCHIE RENTAL AGREEMENT Updated 3.6.25.pdf
ILLINOIS ROOM RENTAL AGREEMENT Updated 3.6.25.pdf